I once managed a project for a multi-site organization to implement software at each location.
I held a weekly status conference-call with the company’s executives which included the branch manager from each location. In these calls, I would give an overall status of the project and each branch manager would report the status for their respective branch.
I’ve had to sit through my share of meetings to which I never should have been invited; and many meetings where I was only necessary for a minute or two, to provide an update.
It’s one of the most infuriating things I endure as a consultant. Sitting in a 1-hour – or longer – meeting is not only a waste of my time, but a waste of the client’s money to pay for me to sit there. Continue reading Put the Phone Down and Listen→
Every company and client that I’ve worked for has had what I considered a penchant for meetings. I’ve seen meetings to prepare for a meeting. I’ve also seen meeting leaders who take all of the time allotted for the meeting. If a one-hour meeting finishes in 45 minutes, they figure out some way of extending the meeting to its allotted time.
Part of the problem with meetings is that they do serve a purpose. A meeting addiction is more like an addiction to food rather than to a drug. We can’t eliminate meetings completely. We just abuse their use by taking them a little too far. Continue reading Stand up: The 15 Minute Meeting→
Once when I was on a consulting gig, we were deep in the requirements gathering stage. We had full, cross-functional team meetings twice a week and additional meetings with selected team members throughout the week.
As the project manager and business analyst for the project, I was in every requirements meeting with every end-user.
This involved a lot of documentation. We documented meeting minutes, requirements documents and functional design documents. Countless emails were involved with the team members so that everyone was in the loop regarding meetings and discussions in which they were not involved.
My proofreading debacle
I remember once there was an issue with a business rule that contradicted one that had already been established and I needed to get clarification from the team.
I’ve always considered meetings to be a necessary evil. There are times when the best thing to do is bring together the appropriate people to make a decision or just update a group of people on status. Far too often, a meeting is used as a way to defer or avoid making a decision and a lot of time gets wasted.
On top of that, even when the meeting is necessary, it’s poorly run and made inefficient by the facilitator, the attendees or both.
So here are my five rules of meetings. I have a lot more than five, but if everyone just followed these guidelines, the world would be a better place for it.
Communication is an important facet of developing relationships with your clients. What some consultants don’t understand is that little things they do – or don’t do – can affect their credibility and their professional reputation negatively. Here are five subtle things you can do that make a big difference in establishing your image as a professional as well as earning the client’s trust.